Exact API sales invoices

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Exact API sales invoices

If you want to use the link using the Export API sales invoices you need to have a Exact online subscription with invoicing. TimeWriter can also make invoices, journal entries can be exported to Exact using the Export API journal entries.

 

On the tabs below you can enter the settings for linking with Exact:

 

API settings

Choose the Exact location (Country) and enter the Client ID and client secret.

 

To get a Client ID and Client secret follow next steps:

Go to: https://apps.exactonline.com.

Log in (top right).

Go to 'Register API keys'

Go to 'Register a new API key'.

Choose a App name in (e.g.: TimeWriter)

Use this redirect url: https://secure.xso.nl/Exact

Click op 'Save'.

You will return to the App overview. Here you can edit the created App for copying the Client ID end Client secret.

 

Administration

Select the Exact administration, sales journal, product and VAT code to be used for invoicing from TimeWriter.

 

Update customers

On this tab TimeWriter customers can be updated with, linked to and imported from Exact customer data.

 

Supplies

The option 'Supplies' of module 'Tasks' can be used.

 

Invoicing

In the module Invoicing | Invoice you can find the next buttons:

 

The buttons above the Orders grid have the following functions:

Button

Function

weekraster_knop_nieuw

Add a new order (not based on hour bookings).

weekraster_knop_bewerk

Edit the order. Order lines can also be added, changed or deleted here.

factuurlayout_knop_delete

Delete the complete order(s) and all order lines of the selected order(s).

ordergrid_knop_genereer

For hours and task to invoice, orders will be generated first, see: Generate orders.

button_invoicespec

Print the specification report (as set at Maintenance and settings | Invoicing | Invoicing) for the selected order.

ordergrid_knop_concept

Click to print a concept invoice to a pdf and see how the invoice will look like.

Note: the final invoice should be created with Exact.

Samenvoegen

Merge orders form the same customer into one order.

ordergrid_knop_factuur

If the Order tab page is selected there is a Create invoice button. Click here to create the invoice(s) of the selected order(s). The orders will be sent to Exact and converted to Exact orders. After this step the orders are moved to the tab page Invoices.

Note: At first the Invoice column will contain the Exact order number.

With the button KnopUitvouwen an order can be expanded. The order lines are then shown below the order.

 

Tab page invoices

All the invoices are visible on the tab page Invoices.

The buttons above the Invoices grid have the following functions:

Button

Function

factuurlayout_knop_delete

Delete the complete invoice.

Note: deleted invoice numbers are not used again and the invoice will not be deleted in Exact.

button_invoicespec

Print the invoice specification report (as set at Maintenance and settings | Invoicing | Invoicing) for the selected invoice.

button_invoiceno

Synchronize invoice numbers with Exact. After invoicing to Exact the sales invoice gets a invoice number after printing the invoice. Until then the column invoice contains the order number from Exact.

With the button KnopUitvouwen an invoice can be expanded. The invoice lines are then shown below the invoice.