Exact API journal entries

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Exact API journal entries

TimeWriter can also make invoices, journal entries can be exported to Exact online using the Export API journal entries. Therefore you don't need a subscription with Exact online invoicing, which is much cheaper.

 

On the tabs below you can enter the settings for linking with Exact:

 

API settings

Choose the Exact location (Country) and enter the Client ID and client secret.

 

To get a Client ID and Client secret follow next steps:

Go to: https://apps.exactonline.com.

Log in (top right).

Go to 'Register API keys'

Go to 'Register a new API key'.

Choose a App name in (e.g.: TimeWriter)

Use this redirect url: https://secure.xso.nl/Exact

Click op 'Save'.

You will return to the App overview. Here you can edit the created App for copying the Client ID end Client secret.

 

Administration

Select the Exact administration, sales journal, product and VAT code to be used for invoicing from TimeWriter.

 

Update customers

On this tab TimeWriter customers can be updated with, linked to and imported from Exact customer data.

 

Supplies

The option 'Supplies' of module 'Tasks' can be used.

 

Invoicing

In the module Invoicing | Invoice you can find the next buttons:

 

The buttons above the Orders grid have the following functions:

Button

Function

weekraster_knop_nieuw

Add a new order (not based on hour bookings).

weekraster_knop_bewerk

Edit the order. Order lines can also be added, changed or deleted here.

factuurlayout_knop_delete

Delete the complete order(s) and all order lines of the selected order(s).

ordergrid_knop_genereer

For hours and task to invoice, orders will be generated first, see: Generate orders.

button_invoicespec

Print the specification report (as set at Maintenance and settings | Invoicing | Invoicing) for the selected order.

ordergrid_knop_concept

Click to print a concept invoice to a pdf and see how the invoice will look like.

Samenvoegen

Merge orders form the same customer into one order.

ordergrid_knop_factuur

If the Order tab page is selected there is a Create invoice button. Click here to create the invoice(s) of the selected order(s). Journal entries are created from the invoices and forwarded to Exact. After this step the orders are moved to the tab page Invoices.

Meanwhile, invoices are generated also in PDF and UBL format. The files are saved in the output folder as set up in Maintenance and settings | Settings | Reporting

With the button KnopUitvouwen an order can be expanded. The order lines are then shown below the order.

 

Tab page invoices

All the invoices are visible on the tab page Invoices.

The buttons above the Invoices grid have the following functions:

Button

Function

weekraster_knop_bewerk

Edit the paid state of the invoice.

factuurlayout_knop_delete

Delete the complete invoice.

Note: deleted invoice numbers are not used again and the journal entries will not be deleted in Exact.

button_invoicespec

Print the invoice specification report (as set at Maintenance and settings | Invoicing | Invoicing) for the selected invoice.

FactuurAfdrukken

Print the invoice again.

KnopDownload

Download the invoice.

button_email

Send an e-mail for the selected invoices with the invoice (PDF) as attachment. You can edit the e-mail layout at Maintenance and settings | Settings | E-mail layout

With the button KnopUitvouwen an invoice can be expanded. The invoice lines are then shown below the invoice.