Modules > Input > Week grid

See also www.timewriter.com/support/video for instruction video's how to create hourly bookings.

The current week is shown by default on starting up the program. The left hand side shows the hours of the day, the days of the week are at the top, and at the bottom you will find the numbers of the week. The current time, day and week are highlighted in orange. The status bar at the bottom shows the total hours of the current week.

The buttons have the following functions:

Button(s)	Keyboard	Function
		Navigate to previous week.
		Navigate to current week.
		Navigate to the next week.
		Navigate to a random week via a calendar (popup).
	Insert	Make a new appointment/booking (for the current day, directly following any previously entered booking).
	Ctrl + Enter	Edit the selected booking.
	Delete	Delete the selected booking.
	Ctrl + X	Cut the selected booking. Remove the booking and store it in memory so it can be pasted (into another week).
	Ctrl + C	Copy the selected booking(s). Store the selected booking(s) in memory (see Copying a time slot).
	Ctrl + W	Copy all booking in current week to another week.
	Ctrl + V	Paste the booking(s) from memory.
		Use this button to set the zoom level of the Week grid.
		Use this button to start a stopwatch to record the time used for a task in progress. After stopping the stopwatch the recorded time will be registered.
	Ctrl + F	Search for bookings in the complete history.
		Use this button to add and manage recurring tasks.
		Here the logged in user can scan a personal QR code with his/her phone to start the web client on that phone. Invalid TimeWriter mobile bookings from the old mobile apps can also be validated here. If there are bookings to validate, the button will show the number of bookings to validate.
		Set the properties of external calendars for linking with TimeWriter (see Link calendars)
		Indicate where someone worked on which day. The reporting module contains a number of separate workplace reports.

Select another week

You can navigate to another week in various ways:

1.	Via the toolbar buttons (see buttons and functions).

2.	Via the week navigator below in the Week grid.

Creating a new time slot in the week grid

Create a new time slot as follows:

1.	Select the week you need.

2.	Click on the starting time (and day) in the Week grid. Keep the mouse clicked and drag to the end time you need.

3.	By moving the mouse to the right, you can select more days in one go. A separate booking will be made for each day.

4.	Release the mouse at the end time that you need.

5.	A new window will appear. The date and times will be entered automatically.

6.	Enter the rest of the relevant details (see Time slot details).

7.	Click on Save.

Editing a time slot in the week grid

Time slots can simply be adjusted within selected weeks. They can be moved by hovering the mouse over them; when the cursor changes to weekraster_verplaats_cursor the time slot can be moved. Click on the time slot and drag it to the required time. This can also be done to another day of the week.

Time slots can also be shortened or lengthened. By hovering over the top- or bottom line, the cursor will change to weekraster_verander_cursor . Then click the mouse and drag it to the time you want.

Copying a time slot

Within the current week, 1 time slot can be copied by keeping the [Ctrl] key pressed and left clicking the mouse on a time slot. Then just drag this time slot to its new location.

When using [Ctrl] + right click instead [Ctrl] + left click, after dragging the time slot, you will be presented with a dialog asking if you want to Copy or Move the time slot.

Copying can also be done by using the Copy button:

1.	Select / highlight the time slots to be copied and click on Copy.

2.	Go to the week into which the time slot needs to be pasted.

3.	Click on Paste to enter the time slots into a new location.

4.	The pasted bookings will be created on the same time and day of the week as the original bookings and may overlap with existing bookings. (see Overlapping bookings).

To use the keyboard for Copying and Pasting, use the [Ctrl]+[C] and [Ctrl]+[V] key combinations respectively.

Filling in gaps

By default, when a time slot is drawn, overlapping bookings are made over existing time slots.

To fill the time remaining between existing time slots instead, you must first turn on the setting "Fill in gaps" under Maintenance and settings | Settings | Week grid.

You can fill in gaps in the week quickly by:

1.	Dragging a time slot across the existing ones.

2.	Filling in the relevant details and clicking on Save.

3.	TimeWriter will create bookings with your entered details for all empty time slot spaces.

Overwriting a time slot

It is possible to overwrite one or more existing time slots with a new one. Hold the [Shift] key and create a new time slot by using the mouse. When you release the mouse and you have filled in the data for the new time slot the previous (underlying) bookings will be adjusted or removed.

Overlapping bookings

Any overlapping bookings will be visible in the Week grid. These overlaps will be highlighted in red. These can be adjusted by simply changing one or both of them. See Editing a time slot in the Week grid for how to do this.

With button overlaps can be solved automatically (only available with overlapping bookings). For settings see: Personal settings | General

Frequently used tasks

It is possible to create frequently used tasks for time slots that are commonly expected to recur. To do this, open the Frequently used tasks tab, located to the right of the Week grid.

Creating a new frequently used task

1.	Select a time slot in the Week grid and click on on the frequently used tasks tab.

or: Select a time slot in the Week grid, keep the mouse clicked and drag the selected time slot to the frequently used tasks tab.

2.	A window will appear for you to enter details about the frequently used task.

Placing frequently used task into the week grid

1.	Select the frequently used task from the list.

2.	Keeping the mouse clicked, drag the selected task to the required location in the Week grid.

3.	If necessary, edit the required details in the opened time slot window and save them.

A frequently used task can be given a useful name by clicking on rename .

To delete frequently used tasks from the list, use the delete button.