Export journal entries Exact

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Export journal entries Exact

The ledger accounts are only meaningful if invoices from TimeWriter have to be exported in order to import them in an accounting application.

To import the invoices from TimeWriter into an accounting application it is necessary to setup the ledger accounts. They are divided into 3 groups: (tab pages): Debtor, Turnover and VAT.

 

Debtor

At the debtor ledger accounts you can create several ledger accounts. One of them can be marked as default. When you create a new customer, the default ledger account will be automatically set. When generating orders this default ledger account will also be used  when there is no ledger account set for a customer. After creating the ledger accounts for debtors you can select them at the customers in Master data | Customer.

 

Turnover and VAT

When generating orders every order line will get a turnover ledger account and a VAT ledger account. Here you can create these ledger accounts and set one as the default. The default ones will be automatically set for every order line. After generating the orders you still can adjust the ledger accounts if needed.

 

Supplies

The option 'Supplies' of module 'Tasks' can NOT be used.

 

Invoicing

In the module Invoicing | Invoice you can find the next buttons:

 

The buttons above the Orders grid have the following functions:

Button

Function
weekraster_knop_nieuw

Add a new order (not based on hour bookings).
weekraster_knop_bewerk

Edit the order.
factuurlayout_knop_delete

Delete the complete order(s) and all order lines of the selected order(s).
ordergrid_knop_genereer

For hours and task to invoice, orders will be generated first, see: Generate orders.
ordergrid_knop_concept

Click to print a concept invoice to a pdf and see how the invoice will look like.
button_invoicespec

Print the specification report (as set at Invoicing | Settings | Invoicing) for the selected order.
Samenvoegen

Merge orders form the same customer into one order.
ordergrid_knop_factuur

If the Order tab page is selected there is a Create invoice button. Click here to create the invoice(s) of the selected order(s). After this step the orders are moved to the tab page Invoices. Meanwhile, invoices are generated also in PDF and UBL format. The files are saved in the output folder as set up in Maintenance and settings | Settings | Reporting

 

Below the orders grid are the Lines and Details for line tabs of the selected order.

The buttons on the Lines tab have the following functions:

Button

Function
factuurlayout_knop_new

Add a new order line.
weekraster_knop_bewerk

Edit the order line.
factuurlayout_knop_delete

tab page Lines               : Delete the selected order line(s).

tab page Details for line: Only available with multiple detail lines. Delete the selected detail line from the order line. Duration and amount of the order line will be adjusted.
order_detail_up_down

Move the order line up/down.

 

Tab page invoices

All the invoices are visible on the tab page Invoices.

The buttons above the Invoices grid have the following functions:

Button

Function
weekraster_knop_bewerk

Edit the paid state of the invoice.
factuurlayout_knop_delete

Delete the complete invoice.

Note: deleted invoice numbers are not used again!
FactuurAfdrukken

Print the invoice again.
button_invoicespec

Print the invoice specification report (as set at Invoicing | Settings | Invoicing) for the selected invoice.
button_email

Send an e-mail for the selected invoices with the invoice (PDF) as attachment. You can edit the e-mail layout at Maintenance and settings | Settings | E-mail layout
OpenFolder

Open invoices and exports folder.
ExportJournalEntriesExact

Export journal entries to Exact.