By using approval you can ‘lock’ the hour registrations and/or workplaces after they have been checked and approved by a manager.
Approval is configured in Master data | Employee. On the Approval tab of the Access tab can be set for which employees a manager can approve the hour registrations or workplaces. On the Approval tab for the selected employee/manager can be set up to which level an hourly booking or workplaces can still be edited, the maximum approval level that can be set and if leave can be approved.
Based on which aspect approval can be set can be edited at Settings | Approval. Also the colors and descriptions of the different approval levels can be edited here.
The usual way to approve bookings is as follows:
1.An employee books his or her hours/workplaces and set approval level ‘for approval’
2.The manager approves or disapproves the hour registrations by setting the appropriate approval level.
3.After hour registrations/workplaces have been approved they are locked.
When this approval screen is selected on the Hours tab all hour bookings and on the Workplaces tab all workplaces to which the logged on user has approval access will be shown for the active week. Normally an employee will only have access to his or her own hours/workplaces, but a manager gets the hours/workplaces of all aspects which for which he or she is authorised to approve. The employee list only contains employees for whom hour bookings and/or workplaces are actually found.
The approval level can be set as follows:
1.Select the Hours or Workplaces tab.
2.Select the hour booking(s)/workplace(s) that have to be approved by setting the checkbox in the Selection column.
3.Click on the Approve selection button to approve the selected hour booking(s)/workplace(s).
4.Select the approval level from the popup menu.
By selecting the checkbox All employees in the button bar the employee list will disappear and all hour bookings of all aspects will be shown for which one is authorised to approve.
You can move and resize the grid columns by dragging or resizing the column headers. By dragging and dropping the column headers to the area above the grid the data can be grouped. The example below shows a grouping on employee. A group row in the overview can be recognized by the 
or 
in front of the row. Use button 
to (automatically) adjust the column widths, to expand or collapse groups or to show/hide columns.
A group can be approved without first selecting all rows within that group. Select the checkbox on the grouped row, all child rows will be selected. After that you can select the approval level by pressing the Approve selection button or choose it from the right mouse click menu.
A different period can be selected to show hourly bookings/workplaces for approval. Click on the Period button to set the desired period in the screen below.
For bigger time periods it can take longer to load all hour bookings or workplaces.